Social Security Number Glitch in I-9 Form

Employers that downloaded Form I-9, Employment Eligibility
Verification, between November 14 and November 17, 2016,
are advised to immediately review any of the forms they
used to ensure their employees’ Social Security numbers
(SSNs) appear correctly in Section 1.

The U.S. Citizenship and Immigration Services (USCIS) has
discovered a “glitch” that occurred when the revised Form
I-9 was first published on November 14, 2016.

The glitch is that when employees completed and printed
Section 1 of the affected form using a computer, the
numbers entered in the SSN field were automatically
changed. For example, if an employee entered the number
123-45-6789 in the SSN field, the number would appear as
123-34-6789 when the form printed.

Employers using any I-9s that contain this error are
advised to download and save a new Form I-9. These
employers should also tell affected employees to draw a
line through the transposed SSN in Section 1 of their
printed forms, enter the correct SSN, and then initial and
date the change. These employers should also include a
written explanation with the affected I-9s about why the
correction was made in case there is a future audit.

USCIS notes that it immediately repaired and reposted the
form on November 17, 2016, so any forms printed after that
date would not have been affected. However, the USCIS
just advised employers of this situation on 4/6/17.

Our advice is to delete all prior I-9 Forms and download
the corrected version at the link below:
https://www.uscis.gov/i-9

 

Share With Your Colleagues:
This entry was posted in Tip Of The Week. Bookmark the permalink.

Leave a Reply

Your email address will not be published. Required fields are marked *